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Birds in Art 2023 Participating Artist Information

Specifications & Forms

DEADLINE: Monday, June 5, 2023

Congratulations on your inclusion in Birds in Art 2023! We’re excited to take this journey with you. If you have any questions, do not hesitate to ask, we are here to help. Please download, review, and fill out the Specifications & Forms PDF below.

How to use the forms in the PDF:

All forms are fillable PDFs. We recommend downloading the free Adobe Acrobat Reader to most effectively fill out the forms on your computer. If you choose not to fill the forms on a PDF reader, print the forms and clearly and legibly enter all the information.

For your reference, the PDF contains five forms, of which you will need to review and fill.

☐ Form 1: Artist & Artwork Information
☐ Form 2: Permission to Use Visual Images
☐ Form 3: Artist Statement
☐ Form 4: Loan Inventory
☐ Form 5: Loan Agreement

Retain a saved, scanned, or printed copy of the completed forms for your records and reference.

When completed, either return the filled PDF or scanned document via email as an attachment to or send the printed forms via snail mail to the Woodson Art Museum, Attn: Elaina Johann, administrative manager, 700 N 12th St., Wausau, WI 54403-5007.

Download Specifications & Forms PDF


Payment Processing

DEADLINE: Monday, June 5, 2023

Participation Fee: $150.00 (Required)

Photography Fee: $150.00 (Optional)

Make Payment Online


Receipt of Artwork

DEADLINE: Friday, June 30, 2023

You will find instructions on crating and shipping artwork in the Specification & Forms PDF. Please download by clicking the button above.


Programming Involvement Survey

DEADLINE: Monday, July 17, 2023

After you’ve read this page, please complete the survey to let us know if you’re able to join us in Wausau for the 2023 Birds in Art preview days and public opening, and contribute to Project Postcard.

Take Survey

How to complete the survey PDF:

The survey is a fillable PDFs. We recommend downloading the free Adobe Acrobat Reader to most effectively fill out the survey on your computer. If you choose not to fill the survey on a PDF reader, print the PDF and clearly and legibly enter all the information.


Opening Weekend Experience

This is a tentative schedule; details will be sent to those attending in August.

Thursday, September 7
Preview experience, 3pm – 7pm

Friday, September 8
Breakfast at the Hilton Garden Inn
Artists excursions,
Welcome Lunch-in, Noon – 1 pm
Artists-only time in the Birds in Art galleries, 1 pm – 3 pm
Preview experience, 3 pm – 7 pm

Saturday, September 9
Breakfast at the Hilton Garden Inn
Birds in Art
public opening, 10 am – 5 pm
Master Artist Presentation, 9 am – 10 am
Artists in Action, 10:30 am – Noon
Artists outing to Point O’ Pines, Noon – dusk

Sunday, September 10
Breakfast at the Hilton Garden Inn


Travel and Lodging

Elaina Johann,, will make a lodging reservation for you based on information you supply in the survey. Artists will stay at the Hilton Garden Inn, 2101 N. Mountain Road, Wausau, WI 54401 (715.298.5775). The Museum’s reservation will hold your room for all nights that you indicate. You are welcome to come early or stay as long as you like, but the Museum will pay only one-room lodging costs for you and your guest for Thursday, Friday, and Saturday nights. If you plan to arrive earlier or stay longer, Elaina will handle your arrangements, but you must pay for extra nights when you arrive at the hotel. The Museum’s special rate per night is $139.00 plus tax; check-in time is 3 pm. 

Meals (other than breakfast), bar tabs, telephone calls, etc. at the hotel are each artist’s responsibility and must be paid at check-out; you will be asked to provide a credit card upon check-in.

The Museum provides all transportation during the weekend, including trips to and from the airport.

Airlines serving Central Wisconsin Airport (CWA) are Delta and American.

If you’ve traveled recently, you know air travel has become increasingly expensive and harder to schedule. This is especially true when traveling into or out of Central Wisconsin Airport. When considering flight options, you might want to check flights into Minneapolis (MSP: 180 miles from Wausau), Madison (MSN: 140 miles from Wausau), Milwaukee (MKE: 211 miles from Wausau), Appleton (ATW: 95 miles from Wausau), Green Bay (GRB: 100 miles from Wausau), or Rhinelander/Oneida County (RHI: 50 miles from Wausau) and the cost of a rental car. This might yield cost-effective alternatives.

Upon arrival on Thursday or Friday morning at CWA, you will board a Hilton Garden Inn shuttle for transportation to the hotel. If your travel plans change at any time after you’ve completed the survey, please inform us immediately at 715.845.7010 or



All artwork lenders automatically receive a preview experience invitation.

The Museum will mail up to 4 invitations to the preview experiences on Thursday and Friday, on your behalf. Please click Request Invitations to fill out the form.

Request Invitations


Commonly Asked Questions

Whom can I invite to join me and what can they attend?
You can invite multiple guests, but only one guest may ride the bus with you, attend the Friday morning outing at REGI, and take the Saturday bus trip to Point O’ Pines in northern Wisconsin.

Can I still invite people if I am not attending?
If you do not attend, you may still request a maximum of 4 invitations to the preview experience be sent to family, friends, and business associates. Please click the Request Invitations form above to fill out the form.

Where can relatives, friends, and business associates stay over the weekend?
The Museum makes reservations for artists and guests at the Hilton Garden Inn.

Please urge your family, friends, and business associates to promptly check out the Hilton Garden Inn (2101 N. Mountain Road, Wausau, WI 54401; 715.298.5775) or other hotel options in the Wausau area; hotels fill up quickly due to Wausau’s Artrageous Weekend activities.

What if I arrive prior to Thursday or stay beyond Sunday?
If your travel plans bring you to Wausau earlier than Thursday or if you plan to remain after Sunday, Elaina can assist you in making reservations for lodging at the Hilton Garden Inn. You and your spouse/guest will be the Museum’s guests at the Hilton Garden Inn on Thursday, Friday, and Saturday nights only; you will be responsible for the cost of additional nights at the Hilton Garden Inn at a special rate of $139.00 per night plus tax.


Artists in Action

During the public opening on Saturday, September 10, artists demonstrate their skills in the Museum’s Sculpture Garden. More details coming in early June.


Project Postcard

Project Postcard debuted in 2010 with the goal to generate funds to acquire more Birds in Art artworks. The success of each edition of Project Postcard cannot be overstated. Thanks to the generosity of artists in creating and donating original postcard-sized artworks – and Woodson Art Museum members and fellow artists who buy them – the Museum acquired fifty-nine artworks over the past twelve years.

What can you do?
The success of Project Postcard relies on the willingness of artists to create and donate one or more postcard-sized artworks. To be blunt: the more postcards we sell, the more Birds in Art artworks we can acquire. We’re asking all artists to follow the directions below and contribute to Project Postcard.

How will Project Postcard work?
All artists and Woodson Art Museum leadership-level members are invited to purchase postcards in advance for $50 each. Prior to the preview days, the postcards will be arranged in the order they were received and the names of buyers will be randomly pulled out of a giant mixing bowl and then matched to the postcard next in line. Entirely impartial and part of the fun . . . you pay $50 per postcard now and receive an artwork surprise later. We will ship to you or you can pick up your postcard on preview days.

The all-important directions:

  • Postcard-size is 4 x 6 inches or 6 x 4 inches; please use a support like Bristol Board or Strathmore Board, or even a prepared canvas board to create your artwork. The medium is entirely up to you.
  • Sculptors can participate, too; just think about the 4 x 6 inch or 6 x 4 inch format as a “support.”
  • DO NOT sign your artwork on the front, i.e., the image side; think of the work as a postcard to an unknown buyer. You should add your signature to the backside and add a “greeting” to the buyer, if you like.
  • We need to receive your postcards no later than September 3. You can include postcards in your artwork crate or send them separately. If you include them in your crate, please let Shannon know at

Thanks to past Project Postcard success, the Museum purchased Birds in Art artworks by:
2010: Ray Brown, Amy Kelly, Zev Labinger, and Wes Siegrist
2011: Julie Bender, S.V. Medaris, Michael Todoroff, and Sherrie York
2012: Peter Elfman, Shawn Gould, Ralph Grady James, and Sean Murtha
2013: Sue deLearie Adair, Peter Elfman, Anne Senechal Faust, Timothy David Mayhew, and Barry Van Dusen
2014: Ralph Grady James, Frank LaLumia, S.V. Medaris, Cathy Sheeter, Pam Slattery, and Sherrie York
2015: Ryan Jacque, Debby Kaspari, Terry Miller, Manisha Padhye, and Derek Robertson
2016: Karen Bondarchuk, Patricia Pepin, and Arlene Rheinish
2017: Tom Altenburg, Ann Cunningham, Diana Hohlig, Rod Lawrence, Melinda Whipplesmith Plank, Laura Quinn Harris, and Nicholas Wilson
2018: James M. Clow, Thomas Hill, Elwin van der Kolk, and Jeremy Paul
2019: Sue deLearie Adair, Robin Berry, Lucrezia Bieler, David Lawruk, John S. Miller, Chirag Thumbar, Sandra Wiesman
2020: Nicholas Coleman, Kenn Kaufman, Katie Musolff, Barry W. Van Dusen
2021: Peter Elfman, Vida Pearson, Rose Tanner, Paula Waterman, Jan Wessels, Scott Yablonski

Purchase your Project Postcard:
Purchasing has not yet opened; you will be notified when you can purchase. Postcards must be purchased by September 6.

Next steps:
Please respond to the Project Postcard question in the survey to let us know if we can count on you to create one or more postcard-sized. More postcards result in more sales, which means more Birds in Art artworks acquired.

Thank you for considering this request and embracing Project Postcard. This is an undertaking that benefits everyone . . . the Woodson Art Museum, postcard buyers, and artists.


2023 Artist List

The 2023 Birds in Art artist list will be available soon. Check back in to see the list and then congratulate your colleagues and friends!

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